Release process

The release process represents the standard procedure for updating and releasing documented information. It begins with the need to revise documented information. The end of this process is marked by the availability of an updated version of the documented information.

The aim is that only verified information is published and accessible. Furthermore, the topicality of the documented information should be guaranteed.

The QMB and his deputy are authorized to check documents. The release of documents is the responsibility of the managing director or his appointed representative.

• Responsibility: QMB

• A revision of documented information is necessary if the specified revision date is pending or the need for an earlier revision by an employee is determined.

• A new version of the documented version is created and the necessary changes are made in it. This version is marked as draft.

• Responsibility:  QMB

• The changed version of the documented information is uploaded to the corresponding task in odoo and the Managing director is requested to release it by means of a comment.
  

• Responsibility: Managing director

• The updated version of the documented information is checked and approved for general use in the company via odoo.
  

• Responsibility:  QMB

• After approval, the documented information is exchanged for the updated, approved version at the appropriate point in the system.

• In the case of process-relevant templates, users are informed of the change by email.

• Old versions are archived for 10 years. 

• Responsibility:  QMB

• After approval, A new revision date is set for the documented information in the corresponding task in Odoo.