Project | Project Preparation Process

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On-boarding Process

Purchasing Process

Project realisation

BPO realisation

Involved 

Project manager

Employee (according to the required qualification)

ARTS Group (Experts, Legal) ASP at the customer's specialist for occupational safety,if necessary temporary workers





material

Project organization
              plan Form protocol
              Form risk assessment

Input

Accepted proposal from the customer 

               

output

Preparation for operational work

Project plan (milestones, project reviews, ...)

Project settlement 

 OTD (on time delivery) 

              OTQ (On time quality)        

Key figures

see project process

Purpose

The Project Preparation Process describes the standardised procedure for the preparation of projects. It begins with the customer's acceptance of a proposal. The end of this process is indicated by the completed preparation for the project.

The objective is to obtain organisational and personnel readiness to take on the work with the customer, and to finalise project-related agreements with the customer.

1. Clarify organisational conditions

  • Responsibility: Project Manager

  • Organisational framework conditions taken from the proposal are recorded. Milestones for continuous monitoring of the project are defined. A communication structure at all levels of the customer's organisation is also set up.

  • At this stage, there is also an agreement made concerning access to the customer's workplaces and their IT systems.

  • The result of this step is a project organisation plan.

  • In Zusammenarbeit mit dem Kunden wird besprochen, welche ergänzenden Kennzahlen zu den standardisierten Kennzahlen (u.a. monatliche Befragung, Einhaltung von Meilensteinen, Beanstandungen bei Freigaben) erfasst werden können. Hierunter können insbesondere Kennzahlsystem über die Verbesserung der Prozessabläufe, Shopfloor Zufriedenheitsbefragunen über Smiley-System, Erfassung der Termineinhaltung für gestellte Aufgaben oder Befragung von direkten Projektansprechpartnern außerhalb des Managements fallen.

  • Ebenfalls wird die Anwendbarkeit der vorhanden Kennzahlen geprüft. Falls diese nicht gegeben ist, ist ein Alternativvorschlag zu erarbeiten und dieser mit dem QMB und dem Kunden abzustimmen. 

2. Conduct risk assessment

  • Responsibility: Project Manager working together with specialist health and safety personnel

  • A risk assessment for each workplace is carried out. The corresponding form with established criteria is to be used for this.

3. Assemble project staff

  • Responsibility: Project Manager

  • Based on the customer's requirements and the project's tasks, the project manager puts together a suitable team of employees. Further criteria for this selection are:

    • availability of time

    • availability at the project's location

  • If necessary, the acquisition of new employees takes place by purchasing personnel from ARTS Experts.

  • For the duration of the project, these employees are integrated into ARTS Solutions GmbH.

4. Check staff qualification

  • Responsibility: Project Manager

  • Employees' qualifications are matched to the customer's requirements. In particular, attention is paid to the currency of certificates, etc..

  • Based on this analysis, the training plan at ARTS is updated.

5. Clarify legal conditions

  • Responsibility: ARTS Legal

  • With the agreement of the customer, a contract is prepared. The basis for the contract is the accepted proposal.

  • The works contract is drawn up specifically for the project and, if necessary, specified by the customer.

6. Conduct on-boarding

  • Responsibility: Project Manager

  • On-boarding specific to the project is carried out with the selected and sufficiently qualified personnel. More details concerning this procedure are given in the On-boarding Process.

7. Conduct kick-off meeting

  • Responsibility: Project Manager

  • In an initial meeting with the customer, the planned milestones, processes within the project, deadlines, responsibilities, etc. are agreed. The core content of the meeting is recorded in writing.

8. Hand over proofs of qualification to customer

  • Responsibility: Project Manager

  • During the kick-off meeting, the relevant documentation for the participating employees is handed over to the customer.

 

version Creation: 03.03.2018 Examination: 09.05.2022 Approval: 12.05.2022
1.3 Christian Gabriel, external Kavin SOMASUNDARAM, QMB Gerald Unger, CEO